First Name:

Last Name:

Personal host or representative of group? If any, what group:

Address:

City:

State:

Zip:

Phone
Day:

Evening:

Occasion:

Private entertaining

Birthday

Anniversary

Business entertainment

Political or charitable event

Other:

Name of Event:

Number of Guests:

Mix of guest:

Age Range of Most Guests

Date of Event:

Time of Event:

Location:

Private Residence

Other:

For what period of time has been hired?
From
to

Who will be responsible for setting up the tables and chairs?

Who will be responsible for decorating the site?

Is there a full kitchen facility at the site?

Yes
No, Describe:

What time will the party program (speeches, entertainment, etc) be concluded?

Will this leave ample time for the caterer to clean up and depart before the end of the hire period?

Yes
No

Where will the caterer be able to park to load the catering vehicle?

How far is the caterer’s parking area from the kitchen and party room?

Are there any of these, which will need to be used by the caterer at the party site?

Stairs Outdoors Indoors Elevators

What type of event will it be?

Cocktail party

Sit-down dinner party

Buffer dinner party

Luncheon

Other:

What type of service is desired?

Cater prepares food in the caterer’s kitchen

Caterer prepares food on site

Delivers

Serves

After-party cleanup

Additional services:

What supplies the costumers will need:

Tableware

Ice

China

Bar Setups

Glasses

Flags/Banners/Balloons

Tablecloths

Portable Bar

Table Drapery

Tent

Novelties

Candles

Dance Floor

Cake Box

Raffle Drum

Additional Lighting

Photographer

Tables

Flower Arrangement

Coat Racks

Memory Gifts

Parking Attendant

Chairs

Table Center Décor

Coat Attendant

Printed Items(menus, signs etc)

Musicians

Lectern and Microphone

At what time will each of these occur?

Cocktail Hour:
From
to

Dancing:
From
to

Speeches:
From
to

Gift Opening:
From
to

Program:
From
to

Entertainment:
From
to

Business Presentation:
From
to

Games:
From
to

Drawings:
From
to

Other:
From
to

Are there any special menu considerations (such as religious, ethic preferences, or group interest?

Additional Equipment Needed:

The residence or the facility has energy for the appliances

Gas Electric

Number of Burners:

Number of Ovens:

Cold Storage

Ice Maker

Refrigerator Size:

Other Cold Storage:

Trash Disposal

Trash compactor Trash barrels Need to rent a dumpster

Equipments available in the on-site kitchen

Electric skillets

Slow cookers

Chafing dishes

Blenders

Food processor

Other:

What kind of ambiance is the client looking for?

Relaxed

Casual

Exciting

Intimate, warm

Bright and cheerful

Elegant

Country

Open garden feeling

Overall bright lighting

Dark intimate atmosphere with spots of light

Color preferences

What theme, if any is desired?

Estimated cost?